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Country trademark guide · Updated

Trademark registration in Poland

To register a trademark in Poland, file with the Polish Patent Office (UPRP), apply for an EU trademark or designate Poland through Madrid. The UPRP does not examine earlier marks of its own motion: their owners can oppose within 3 months of publication. Applicants outside the EU, the EEA and Switzerland need a Polish representative.

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Trademark registration in Poland

Five questions first

Which route?File with the UPRP if Poland is your main market and you want to control costs; choose an EU trademark to enter several EU countries; with a home application or registration, you can also designate Poland through Madrid.Details ↓What do I need?The applicant's name and address, the mark (with a Polish translation of foreign words), goods or services listed by Nice class, and a power of attorney for your Polish representative.Details ↓How are official fees charged?PLN 400 for an online application including 1 class, plus PLN 120 for each additional class; after grant, a protection fee of PLN 400 per class and a PLN 90 publication fee.Details ↓How long does it take?Publication once examination is passed, then a 3-month opposition period; the protection fee is due within 3 months of service of the grant decision (statutory). The UPRP does not publish average times.Details ↓What are the main risks?If the protection fee is not paid within 3 months of grant, the decision lapses; owners of earlier rights can oppose within 3 months of publication; applicants from outside the EU, the EEA and Switzerland must use a representative.Details ↓
Key facts

Trademarks in Poland: key facts

OfficePatent Office of the Republic of Poland (Urząd Patentowy Rzeczypospolitej Polskiej, UPRP). Website and search links: IP Toolbox.
LawIndustrial Property Law (Prawo własności przemysłowej, Act of 30 June 2000; current consolidated text Dz.U. 2023 item 1170)
Other routesAn EU trademark covers Poland; the Madrid Protocol has applied to Poland since 4 March 1997, so Poland can be designated through Madrid
Foreign applicantsApplicants whose domicile or head office is outside the EU, the EEA and Switzerland can act only through a Polish patent attorney (rzecznik patentowy), advocate (adwokat) or legal adviser (radca prawny)
LanguagePolish; foreign words in the mark that have a Polish equivalent need a translation, and non-Latin characters a transliteration into Latin letters
Examination scopeThe UPRP examines absolute grounds only (distinctiveness, descriptiveness, etc.) of its own motion; similar earlier marks are only pointed out to the applicant, and their owners must oppose
Multi-class applicationsAllowed; the filing fee is charged for the first class plus each additional class, and the protection fee after grant per class
Disclosure (statutory)Application details are made public in the UPRP's online search system within 2 months of the filing date
Opposition period (statutory)3 months from publication in the Patent Office Bulletin (BUP); this period cannot be reinstated. Madrid designations of Poland also have a 3-month opposition period
Protection fee deadline (statutory)The 10-year protection fee is due within 3 months of service of the conditional grant decision; if not paid, the decision lapses
Term and renewal10 years from the filing date; renew by paying within the year before expiry, or within 6 months after expiry with a 30% surcharge; this period cannot be reinstated
Non-use (statutory)After 5 consecutive years without genuine use following the grant decision, the right can be declared lapsed on request to the UPRP
Official feesPLN 400 for an online application (including 1 class), PLN 120 for each additional class; after grant, a protection fee of PLN 400 per class and a PLN 90 publication fee (in force since 14 October 2016)

Checked on 2026-10-06; general information only — the office's published rules and fees prevail.

Which route

A national application or an EU trademark

Trademark protection in Poland can come from three routes: a national application to the UPRP, an EU trademark application to the European Union Intellectual Property Office (EUIPO), with one registration covering all 27 member states, or a designation of Poland or the EU in a Madrid international application. The table compares the first two; for details of EU trademarks, see EU trademark registration.

ItemNational application (UPRP)EU trademark (EUIPO)
CoveragePoland onlyAll 27 member states (including Poland); registered and maintained only as a whole
Official feesPLN 400 for an online application including 1 class, PLN 120 for each additional class; after grant, a protection fee of PLN 400 per class and a PLN 90 publication feeEUR 850 including 1 class, EUR 50 for the 2nd class and EUR 150 for each class from the 3rd
LanguagePolish; foreign words in the mark need a Polish translationFile in any of the 24 official languages and choose a second language
Refusal riskOnly registrability in Poland countsA ground for refusal in any member state or any official language leads to refusal of the whole application
Opposition3 months from publication, by owners of earlier rights valid in Poland (including EU trademarks and international registrations designating Poland)3 months from publication, by owners of earlier rights in any member state
Representation of foreign applicantsApplicants from outside the EU, the EEA and Switzerland must use a Polish professional representative from filing onwardsNot required to file; later proceedings require a professional representative in the EEA
Use requirementGenuine use in Poland within 5 years of the grant decisionGenuine use in the EU within 5 years of registration, assessed across the EU as a whole
Best forPoland is your main market; a limited budget; the mark may be descriptive or face conflicts in another EU languageYou are entering several member states at once and want one registration to manage

The Madrid route: with a home application or registration, you can designate Poland (a party to the Madrid Protocol since 1997) or the EU in an international application; for designations of Poland, owners of earlier rights can likewise oppose within 3 months.

A refused EU trademark application can be converted, under EU rules, into national applications in member states such as Poland where there is no ground for refusal, keeping the original filing date. Not sure? Run a free search first, then submit an order online; the agent will recommend a route based on the search results.

What to prepare

Documents checklist

For a Polish trademark application to the UPRP, prepare the following information and documents.

Applicant

  • Name (for a company, its name as registered) and the address of its domicile or seat
  • Individuals, companies and other organisations can apply; if two or more applicants file together to hold the right jointly, the filing fee is doubled

Representative and power of attorney

  • Applicants whose domicile or head office is outside the EU, the EEA and Switzerland can act only through a Polish patent attorney, advocate or legal adviser
  • The power of attorney names the principal, the representative and the scope of authority, and is signed by an authorised signatory with the date and place; one not in Polish needs a translation, and other signature formalities follow the agent's instructions
  • Filing a power of attorney costs an additional PLN 17 in stamp duty (opłata skarbowa)

The mark

  • One application covers one mark; a word mark can simply be written in standard characters, while a figurative or combined mark needs a clear image
  • If colour protection is sought, list the colours used; one application can have only one colour scheme
  • Foreign words that have a Polish equivalent need a Polish translation; Chinese or other non-Latin characters need a transliteration into Latin letters

Goods and services

  • List them by Nice class, clearly and specifically in Polish, in ascending order of class number
  • The UPRP expressly recommends harmonised EU TMclass terms, which have been accepted by the participating offices including the UPRP; your own wording will be queried in examination and takes longer. English terms can be looked up first in EU trademark classification table on this site
  • After filing, the list can be amended or narrowed but not extended

Priority

  • Earlier application filed abroad: priority can be claimed within 6 months, at PLN 100 per priority claim
  • Priority documents can be filed within 3 months of the filing date; documents not in Polish, English, French, German or Russian need a translation into one of these languages

The filing fee is due on filing; if the UPRP finds it unpaid, it asks for payment within 1 month, failing which the proceedings are discontinued.

How long

Process and timeline

Example: a direct online application with no opposition.

  1. Step 1

    Clearance search (recommended)

    Search Polish marks, EU trademarks and international registrations designating Poland, and check the meaning of the mark in Polish

  2. Step 2

    Filing and filing fee

    File online and receive an application number; the application is made public in the UPRP's online search system within 2 months of filing (statutory)

  3. Step 3

    Formalities and absolute-grounds examination

    Any issues are notified; applicants abroad get at least 2 months to reply (statutory)

  4. Step 4

    Publication and opposition

    Once examination is passed, the application is published in the BUP and similar earlier marks are pointed out to the applicant; 3-month opposition period from publication (statutory)

  5. Step 5

    Grant decision

    With no opposition, or once an opposition is rejected, the UPRP issues a grant decision conditional on payment of the protection fee

  6. Step 6

    Protection fee and registration

    Pay the 10-year protection fee and the publication fee within 3 months of service of the decision (statutory); the registration is published in the Patent Office News (WUP) and the certificate issued

The UPRP does not publish average times from filing to registration, and there is no statutory time limit for completing examination. In opposed cases, the UPRP first gives the parties a 2-month settlement period, which they can jointly ask to extend to 6 months (statutory), before the written proceedings begin.

How to read the periods: "statutory" = set by law; "official statistics" = averages published by the office; "estimate" = typical cases. Actual timing varies.

How much

Official fees

Official fees are paid in two stages: a filing fee on filing, charged for the first class plus each additional class; then, within 3 months of the grant decision, a 10-year protection fee (per class) and a publication fee. Online filing costs less than paper filing. The table below shows the current fees published by the UPRP, based on the Council of Ministers' fee regulation in force since 14 October 2016.

ItemChargedAmountApprox. USD
Paid on filing
Filing fee (online, first class included)Per application400 PLN≈ USD 103
Filing: each additional classEach additional class120 PLN≈ USD 31
Paid on registration
First 10-year protection fee (per class, payable within 3 months of the conditional grant decision)Per class400 PLN≈ USD 103
Publication fee for the granted right (paid with the first protection fee)Per application90 PLN≈ USD 23
Payable when applicable
Priority claim (per priority, when claimed)Per item100 PLN≈ USD 26
Stamp duty on the power of attorney (opłata skarbowa, when an agent is appointed)Per application17 PLN≈ USD 4
Keeping the registration
Renewal: protection fee for the next 10 years (per class)Per class400 PLN≈ USD 103
Other
Change in the register (transfer, licence, change of name or address, etc., per change)Per item70 PLN≈ USD 18

Source: UPRP Opłaty zgłoszeniowe; UPRP Opłaty za ochronę (przedłużenie); UPRP Opłaty skarbowe od pełnomocnictw · current fees in force since 2016-10-14 · checked on 2026-10-07 · USD figures are approximate, converted at the Bank of China spot selling rate (or, for currencies it does not quote, at the central bank's published USD rate); the official fee is the amount in the original currency

Official fees are as published by the office; the service fee is quoted by an agent after you submit, and you pay only after accepting the quote.

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Example: an online application covering 3 classes costs PLN 400 + 2 × PLN 120 = PLN 640 on filing; after grant, a protection fee of 3 × PLN 400 = PLN 1,200 and a PLN 90 publication fee, PLN 1,930 in official fees in total.

If you appoint a representative, the power of attorney costs an additional PLN 17 in stamp duty; each priority claim costs PLN 100.

Service fees are quoted by the agent after you submit the order; you pay only after accepting the quote.

Watch out

Rules specific to Poland and common refusals

These are common issues in Polish applications, along with Polish-specific rules that are easy to overlook.

The protection fee must be paid within 3 months of grant

The UPRP's grant decision is conditional: the 10-year protection fee (PLN 400 per class) must be paid in full within 3 months of service of the decision. If it is not paid, or not paid in full, the UPRP declares the decision lapsed, and the filing fee and waiting time are wasted. If you use a representative, the representative reminds you and pays on your behalf.

Earlier marks are handled by opposition, not examination

The UPRP does not refuse applications because of similar marks; on publication, it only informs the applicant of similar earlier marks found in its search, and this notice is not legally binding. Owners of earlier Polish marks, EU trademarks, international registrations designating Poland and well-known marks, and of earlier rights such as personal names and company names, can oppose within 3 months of publication; this period cannot be reinstated. Searching before you file costs less than amending after an opposition.

Applicants from outside the EU, the EEA and Switzerland need a Polish representative

Applicants whose domicile or head office is outside the EU, the EEA and Switzerland can file, prosecute and renew only through a Polish patent attorney, advocate or legal adviser; they cannot file themselves.

Write the goods using TMclass terms

The UPRP requires goods or services to be worded clearly and specifically, and expressly recommends accepted TMclass terms. Your own wording will be queried and slows examination; after filing, the list can only be narrowed, not extended, so adding goods means a new application.

Signs with Polish national symbols cannot be registered

Marks containing the Polish coat of arms, the colours of the national flag or the national anthem, emblems of the armed forces or law-enforcement bodies, or Polish orders and decorations are refused unless the competent authority has given permission; marks with religious, patriotic or cultural elements of high symbolic value whose use would offend public feeling are also refused.

Non-use is counted from the grant decision

If a mark has not been genuinely used in Poland for 5 consecutive years after the grant decision, others can ask the UPRP to declare the right lapsed, in principle with effect from the date of the request. You can use this against a similar mark that stands in your way and has long been unused; equally, keep your own registration in use and keep evidence.

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After registration

Keeping the registration

A Polish registration needs no periodic declarations of use, and renewal needs no separate application: you simply pay the protection fee on time; if the grace period is missed, the registration lapses.

WhenWhat to doOfficial fee
Throughout the life of the registrationKeep using the mark genuinely in Poland and keep evidence; after 5 consecutive years of non-use following the grant decision, others can ask the UPRP to declare the right lapsedNone
Within the year before expiry (10 years from the filing date), then every 10 yearsPay the protection fee for the next 10 years to renew, quoting the registration number in the transfer; to renew only some classes, state the class numbers. The UPRP sends a reminder no later than 6 months before expiryPLN 400 per class
Within 6 months after expiryLate payment with a surcharge; this period cannot be reinstated, fees paid later are refunded and the registration lapsesProtection fee plus 30%
Any timeRecord assignments, licences, changes of name or address and other changesPLN 70 per change

Once registered, you can file an application for action with Polish customs under Regulation (EU) No 608/2013, asking them to detain suspected infringing goods at import or export; on the basis of an EU trademark, a Union application covering several member states is also possible. E-commerce brand registries usually also require a registered or pending trademark.

FAQ

Trademark registration in Poland

How much does a Polish trademark cost?

UPRP official fees are paid in two stages: an online filing fee of PLN 400 (including 1 class), plus PLN 120 for each additional class; then, after grant, a 10-year protection fee of PLN 400 per class and a PLN 90 publication fee. For 3 classes, for example, official fees total PLN 1,930. The power of attorney costs an additional PLN 17 in stamp duty. Service fees are quoted by the agent after you submit the order; you pay only after accepting the quote.

How long does Polish trademark registration take?

The statutory steps are: disclosure within 2 months of filing, publication in the BUP once examination is passed, a 3-month opposition period after publication, and payment of the protection fee within 3 months of service of the grant decision. The UPRP does not publish average times, and there is no statutory time limit for completing examination; in opposed cases, the settlement period alone lasts 2 to 6 months, so it takes considerably longer.

Do foreign applicants need a representative in Poland?

Applicants whose domicile or head office is outside the EU, the EEA and Switzerland do. They can file, reply and renew before the UPRP only through a Polish patent attorney, advocate or legal adviser. The power of attorney states the scope of authority and the date and place of signature, needs a translation if not in Polish, and incurs PLN 17 in stamp duty.

I already have an EU trademark. Do I also need a Polish trademark?

An EU trademark is valid in Poland, so a separate registration is generally not needed. A Polish application usually makes sense for one of three reasons: a limited budget and a Poland-only market; a risk that the mark is descriptive or conflicts in another EU language; or wanting a registration that does not share the fate of the EU trademark as a whole. A refused EU trademark application can also be converted into a Polish national application, keeping the original filing date; see EU trademark registration.

How should I write the list of goods and a mark in non-Latin characters?

Applications are filed in Polish, and the goods or services are best taken directly from the Polish terms in TMclass, which the UPRP has pre-approved. The mark itself can be in Chinese or another script: non-Latin characters need a transliteration into Latin letters (for Chinese, for example, pinyin), plus a Polish translation if they have a meaning. Before filing, check that the meaning and transliteration have no descriptive or negative sense in Polish.

How often must a Polish trademark be renewed?

Every 10 years; the registration expires 10 years after the filing date. Renewal needs no separate application: pay the next protection fee (PLN 400 per class) within the year before expiry. Within 6 months after expiry, you can still pay with a 30% surcharge; this period cannot be reinstated, and after it the registration lapses.

Other IP rights

Patents: patents for inventions are protected for 20 years from the filing date and utility models for 10 years; both can be filed with the UPRP. A European patent granted by the European Patent Office can also be validated in Poland by filing a Polish translation with the UPRP within 3 months of publication of the grant; PCT international applications can enter the Polish national phase within 30 months of the priority date.

Designs: registered designs are protected for up to 25 years from the filing date, in 5-year periods; Poland can also be designated through the Hague Agreement, or you can apply for an EU design valid throughout the EU.

Patent applications are handled through an affiliated patent agency.

Other countries and territories in the region

Greece · Ireland · Norway · Serbia · Russia · Ukraine

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